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We are hiring - Junior Personal Assistant

We are looking for a superstar Personal Assistant to come and join our team! This is an entry level position working for our Te Awamutu / Otorohanga Property Team. Full training will be provided. 

As a superstar PA, your duties will include: 

  • Working for the Te Awamutu and Otorohanga Director/Solicitors, including scanning and printing documents, making client appointments, updating workflow, contacting clients for AML documents, and phoning clients to verify bank accounts as required.

  • Sending out engagement letters and any other documents once author has released for all team authors.

  • Sending off Aply ID links

  • Billing and close files including updating any necessary details and sending bills to clients.

  • Verifying documents and obtaining certified copies of documents for the team.

  • Updating client info as info comes in i.e. IRD numbers, updating addresses and phone numbers.

  • Setting up TQs (to learn)

  • Reporting to accountants when required.

  • Title searches (if required, with training)

  • Back up reception duties

  • Answering the phone

  • Entering Deeds into the system

  • File openings of AML approved matters

 Other duties as required including providing back up PA services for other teams when required (if other PAs are away or on leave etc). 


Interested in applying? 

Email your application to jenna@gallie.co.nz